Import -Export Code

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What is Import Export Code?

The Import Export Code (IEC) is a mandatory License required by all companies/firms wanting to start the Import/export business in India. IEC Code is issued by the Director General of Foreign Trade(DGFT).

It is a 10 digit code with a lifetime validity & is required in the following situations:

  1. Clearance of shipments with the Customs’ dept.
  2. Remittance of funds by Importer’s bank via SWIFT to the foreign seller’s corresponding bank.
  3. Shipping of Goods stage in the Customs wharf.
  4. Receipt of remittance against QC acceptance of goods by foreign-buyers in their banks by Letter of credit facility.

 

 

Detailed procedure for obtaining the Import Export (IE)Code Offline

Step 1 : One has to file an application in Aayat Niryat Form 2A (ANF 2A) format to the local DGFT office under whose jurisdiction your registered office is located.

Step 2 : Following documents are required for IEC application:

In case of Proprietorship firms:

# The Aayat Niryat Form which is duly filled.
# Bank Receipt /Demand Draft details as evidence of payment of application fee of Rs. 500/-. DD made n favour of Zonal DGFT.
# Certificate from the applicant firm’s banker in the format specified by DGFT.
# Self-attested copy of Permanent Account Number (PAN) issued by Income Tax Authorities. (Only one IEC is issued against one PAN no.)
# Two copies of passport size photographs of the applicant. The photograph on the banker’s certificate should be attested by the banker of the applicant.
# Self-addressed envelope duly stamped for Rs.30/-(for Local Address) & Rs.50/- (for Outstation).
# Address proof of the applicant firm / individual.
# Details of Partners / Director / Proprietor / Trustee & their complete details, List of branches, registered office, head office, and factory located in India & abroad with contact details.

In case of Limited companies (both Private and Public Ltd.):


a)    An Extract of Board Resolution in favour of the applicant.
b)    Memorandum of Association along with Certificate of Incorporation.
c)    Form 32 in the case of change of Directors and Form 18 in the case of change of registered office-whichever applicable.

In case of Partnership firm:


a)    Notarized Partnership Deed showing the date of formation of the firm.
b)    No Objection Certificate from other Partners/HUF.

Step 3 : You can download the ANF2A application form from the DGFT portal ( www.dgft.gov.in )and search for “Application Form for Issue Importer Exporter Code Number (IEC).

Step 4 : File the completed Application with all required supports in your regional DGFT office or you can post it to the regional DGFT office.

Step 5 : A File No is given to you as a Receipt for tracking the progress of  the status of your application on ( www.dgft.gov.in ).

Online procedure for Obtaining Import Export IEC Code

Step 1 : Submit the duly filled application form online at the DGFT official Website ( www.dgft.gov.in ) along with the required documents. These documents should be in pdf format only.

Step 2 : Scanned copies of the following in gif format (which should not exceed 300 KB) are to be submitted along with.
a) PAN (both sides).
b) Applicant Photograph.
c) Bank Certificate.

Step 3 : Exporter must have a Net banking account with one of the following banks
a) HDFC BANK
b) ICICI BANK
c) BANK OF INDIA
d) STATE BANK OF INDIA
e) CENTRAL BANK OF INDIA
f) PUNJAB NATIONAL BANK
g) IDBI
h) AXIS BANK
i) UNION BANK OF INDIA

Step 4 : You have to go to DGFT Website and Click on “IEC Online Application”.

Step 5 : You then have to enter your PAN number. This creates new IEC application; select ‘Create’ from ‘File’ menu.

Step 6 : It will then display new ‘ECOM Reference No.
Step 7 : Fill in your details like name and designation of the applicant, address, pin code, phone no, email address, Date of Establishment, PAN date, PAN Issuing authority, Banker Name, Bank Account Number.
Step 8 : Make payment of Rs.250 through NEFT-online fund transfer from the selected banks.
Step 9 : Upload the documents based on your entity e.g. company, sole proprietor, partnership etc, PAN card, Photograph and bank certificate.

Select:
a) PANC to upload PAN Copy
b) FOTO to upload Photograph of Applicant
c) BKYC to upload Bank Certificate Copy
d) MOAS to upload the Memorandum of association
e) EBRA to upload Extract of Board Resolution
f) FM32 to upload Form 32 in case of change of Directors
g) FM18 to upload Form 18 in the case of change of registered office-wherever applicable.
h) AOTH to upload any other relevant document, if required.
i) ANFP will remain to disable always.
j) NRID to upload the RBI approval letter. (Applicable in case of NRI)

Step 10 : The documents required are complete and submitted to DGFT you will get your IEC in one or 2 weeks.

Step 11 : In case of a Modification in the filed IEC form- then an  Application for Modification/Amendment is made within 90 days then no fee is payable but if made after 90 days then payment of Rs. 1000 has to be made in form of demand draft to concerned regional authority.